The Employees Provident Fund Organisation (EPFO) has introduced a streamlined process for submitting Joint Declaration (JD) requests, allowing members to utilize Digilocker for digital submissions. This change aims to enhance processing speed and accuracy by reducing paperwork, making it easier for members, including those in special circumstances, to manage their profile-related changes.
The EPFO is leveraging Digilocker, a digital document storage service, to allow members to submit their JD requests electronically. This initiative is part of a broader effort to streamline processes and reduce the reliance on physical documents, which can often delay processing.
Read Also: EPFO simplifies profile update process to provide relief to EPF members; Varify UAN
Categories for JD Requests
The EPFO has categorized members into three groups based on their UAN (Universal Account Number) status and Aadhaar linkage:
- Category A: Members with UAN linked to Aadhaar (generated after October 1, 2017) can file JD requests online.
- Category B: Members with UAN linked to Aadhaar (generated before October 1, 2017) who have validated their Name, Date of Birth, and Gender can also file online.
- Category C: Members without Aadhaar validation, those without a UAN, or deceased members must file their requests physically.
Submission Methods
For submitting JD requests:
- Using Digilocker: Members need to upload only one document.
- Physical Submission: Members in Category C must provide at least two documents unless they are using Digilocker.
- Self-Execution: If eligible, employees can execute changes without submitting any documents.
Read Also: EPFO simplifies profile update process to provide relief to EPF members; Varify UAN
Employer Involvement
In cases where members cannot file JD requests online, employers have the authority to submit these requests on behalf of the members. This includes provisions for deceased members, where a physical JD must be uploaded.
Recent Changes to EPF Rules
The EPFO has implemented a series of changes aimed at simplifying processes for members. These include:
- Centralized Pension Payment System (CPPS) for efficient pension management.
- Clarifications on pension policies for higher wages.
- Enhanced online capabilities for member profile updates and easy PF transfers.
Important Details & Evidence
The EPFO’s circular dated January 16, 2025, outlines these changes and emphasizes the importance of digital submissions in enhancing efficiency. The categorization of JD requests based on UAN and Aadhaar status reflects the organization’s commitment to inclusivity, ensuring that even members in unique situations can complete necessary declarations.
Final Takeaways
The new JD submission process introduced by the EPFO marks a significant step towards digitization and efficiency in managing employee provident fund matters. By utilizing tools like Digilocker and clarifying submission categories and methods, the EPFO is making it easier for members to navigate their profiles. This initiative not only streamlines operations but also ensures that all members, regardless of their circumstances, have access to necessary support and resources. Overall, these changes reflect a modernization of the EPF system, aiming to enhance the experience for all stakeholders involved.
Read Also: EPFO simplifies profile update process to provide relief to EPF members; Varify UAN
